Last updated: 21 May 2021
In the past year, we all have faced changes in various aspects of our lives – personal and professional. There have been significant changes in how a system works, especially in workplaces. There have been a number of new adjustments to how a team works with minimum interactions, and write-ups have been an essential part of it.
When everyone is working remotely, the challenge of coordinating a team is doubled, and the team leader has to go the extra mile to keep the system going smoothly. Working as a team brings in the requirement of a Team Vision to keep the team in place.
More importantly, it requires a Remote Team Vision. And when it comes to keeping the team focussed on the task at hand, there should be something binding. For this purpose, the most important thing for any teamwork is a Team Vision Statement, which can be called A Remote Team Vision Statement in today’s context.
Now the question comes: What actually is a Remote Team Vision Statement? And how can one be written in a manner that makes it serve a purpose?
Purpose of a Team Vision Statement
So what is the real need for a Remote Team Vision?
When working as a team with a specific set of tasks, there should be a common goal to complete the task. But we all know this is far from reality. While working in a team, some problems come up and hinder the completion of the said tasks. This problem is only intensified when communication becomes a problem because individuals cannot physically interact. Here is where the Remote Team Vision comes in.
As the name suggests, the whole point of having a Team Vision is to:
- Prioritizing and dividing tasks among the team
- Avoiding miscommunication
- Having a plan before proceeding with the tasks
- Maintaining efficiency
If there is an initial vision in place while working remotely, the hassle of the team leader and the members are minimized. This in turn gives everyone a chance to do their share of the work more productively and keeps the work going.
The 10 Points to Consider
The easy way to write a good piece is to keep a few pointers in mind. Here, we look at a 6-Point List that can be useful when writing a good Team Vision Statement.
1. Count Everyone in
One of the first and the most important things to remember is that a team is always about everyone. When defining a Team Vision Statement, every individual’s input is important because it determines how well the team functions. This statement presents the idea of the whole team to the person in authority. When it comes to remote interaction, the best idea would be to hold a virtual meeting and brainstorming ideas to create a good vision statement.
2. Simple and Precise
The most important thing about writing skill is putting an idea across in as few words as possible. A team statement has to be summed up as a sentence, which requires more precision in writing. No one would want to read a paragraph for explaining the crux of an idea. Hence, there should be a very efficient use of words.
3. Stick to the Purpose
A Team Vision Statement is a professional format of writing, and there should be very little extra information that needs to be included. When one is writing a Vision Statement, one needs to be careful about the main idea and description of the task that is to be addressed.
4. Establish Communication
In a remote system of teamwork, the most important factor is communication. Good communication among the team members establishes a connection among the leader, the member, and all involved in completing the task assigned. A well-written Team Vision Statement should aim to put the first step forward to form a communication within the team. It should be written to show that it will be a collective effort rather than an individual one.
5. Sticking to the Objective
The best idea to keep a vision statement precise is to stick to the team’s objective. The task is primary and has to be the sole focus of the statement that is being presented. The team members should have a clear idea of their tasks, the duty that they have been assigned. The statement has to give the message to the team members and anyone else who reads it.
6. Reality Checks
A Team Vision Statement is as much a statement as it is a deadline-reminder. It should always address the task at hand and what needs to be done to complete the task efficiently and with the best outcome. There should not be any false idea given to the authority or, in fact, to the team. The statement should be realistic, short and up to the requirements at that point.
7. Boost the Morale
While it is essential to keep the statement realistic, it is also important to keep the team spirits high. A Vision Statement should not be discouraging the team-members and in-turn bring down their quality of work. The Statement should hint that the work has to be done to the best of their ability and create mutual trust among the members. This ensures that the team will perform their best to complete the tasks assigned to them.
8. Keeping a Timeline
When it comes to official work, the most important thing is sticking to deadlines. So when it comes to presenting the statement, it has to be according to the timeline given.
9. Focus on a Message
Any kind of professional statement requires a message at its heart. Therefore, when writing a Team Vision Statement, it is always important to keep in mind that there is a particular purpose. There is no need to mention too many details that do not concern the task at hand.
10. Syncing the Statement
The best idea to write professionally and precisely is to sync the ideas that have been presented by the whole team. This works out for an entire team as it keeps everyone on the same page and builds a good team spirit.
All of these factors bring us to the big question:
Why is a Remote Team Vision Statement Important Today?
A Team Vision Statement is not anything new. In any professional writing or business writing, there is always a need for a Team Vision Statement. But after the year that we had in terms of our professional lives, it is high time to see the importance of a Remote Team Vision and the associated Statement.
Working remotely is the new trend, and it is here to stay. So we should remember what purposes a remote team vision serves:
- It forms a connection, even if it from a distance
- It helps all the members to get involved in the process of working
- It sets the priorities in order for every team member and co-ordinates them with the person holding the position of authority
- It helps the team to plan the task keeping deadlines and requirements in mind – without any physical interaction
- The statement acts as an introduction and a contract that one can refer to in case of any doubt
- It helps the authorities to put the plan across without any elaborate arrangement
These can be mentioned as the outlines of what factors are to be considered when writing a Remote Team Vision Statement.
Dorian Martin is one of the most acclaimed writers on various online platforms, notably rushessay writing site review. He is a writer, editor, content writing specialist, and business writing expert. Dorian provides a wide range of services for students and professional businesses, specializing in marketing, presentations, public speaking and psychology.